Notebird vs OurChurchCare
Notebird is the better fit for most care teams: a per-person care history with private notes, milestones with reminders, printable care reports, full-text search, and a direct Planning Center, Breeze, or Church Windows sync. OurChurchCare fits a deacon team that wants one flat monthly price and a dashboard that flags families nobody has contacted lately. Both work on a phone.
Notebird vs OurChurchCare at a glance
- You need private, restricted notes and role-based permissions so sensitive pastoral details stay with the people who should see them.
- You track more than birthdays: anniversaries, baptisms, deaths, and custom milestones with reminders.
- You use Planning Center, Breeze, or Church Windows and want a direct sync instead of a spreadsheet import.
Bottom line: Notebird gives a pastoral team a full, private care history for each person: restricted notes, milestones, care reports, search, an activity feed, and direct ChMS syncs, priced per user. OurChurchCare is a new, narrowly focused tool that assigns families to deacons, logs contacts, and flags the families nobody has reached, at a flat price for the whole team. Choose Notebird for a pastoral team; choose OurChurchCare for a budget deacon rotation with an overdue dashboard.
Notebird vs OurChurchCare: features side by side
OurChurchCare is a web app that assigns church families to deacons or care volunteers, logs each call, visit, and text, and flags families nobody has contacted in a while. Sources for every OurChurchCare fact are listed at the end of this page.
| Feature | Notebird | OurChurchCare |
|---|---|---|
| Care notes per person OurChurchCare logs calls, texts, emails, and visits with an outcome and timestamp on each family profile. | Yes | Per family, with individual member records |
| Private (restricted) notes with permission control OurChurchCare has admin, staff, and volunteer roles, but does not document per-note privacy. | Yes | Not documented |
| Follow-up tasks assigned to a team member with due date OurChurchCare follow-ups have a due date and a priority (low, normal, high, urgent), and can be assigned or left open for anyone. | Yes | Yes |
| Milestones (birthdays, anniversaries, baptisms, custom) with reminders OurChurchCare tracks birthdays with dashboard reminders. Its own site says milestones are "not a focus." | Yes | Partial |
| Care reports (printable per-person care history) OurChurchCare has a care coverage dashboard and CSV export of families and contact history; no printable per-family report is documented. | Yes | Partial |
| Team activity feed | Yes | Not documented |
| Groups / care teams with per-team-member access OurChurchCare assigns families to one primary volunteer, who sees only those families. Groups by ministry or campus are not documented. | Yes | Partial |
| Mobile access (phone and tablet) | Mobile web app; add to home screen on iOS and Android, no store download | Web app; add to home screen on iOS and Android, no store download |
| Full-text search across notes | Yes | Not documented |
| Sync with a church management system | Planning Center, Breeze, Church Windows (direct); CSV import from others | No direct sync; "works alongside" Planning Center, Breeze, Tithely, ChurchTrac, and CHMeetings; spreadsheet import |
| Overdue-family alerts and care coverage dashboard OurChurchCare flags any family not contacted in too long and shows contact percentages per deacon. | Early Bird daily email of who needs attention | Yes |
| Email digest for the team | Daily (Early Bird) | Weekly, plus an email when a follow-up is assigned to you |
| Free trial | 14 days, no credit card | 30 days, no credit card |
| Pricing model | Per user, graduated | Flat per church, tiered by user and family limits |
Which one should you pick?
Why churches choose Notebird
- You need private, restricted notes and role-based permissions so sensitive pastoral details stay with the people who should see them.
- You track more than birthdays: anniversaries, baptisms, deaths, and custom milestones with reminders.
- You use Planning Center, Breeze, or Church Windows and want a direct sync instead of a spreadsheet import.
- You want printable, customizable per-person care reports, a team activity feed, and instant search across every note.
- You want a product that has been in use by churches, synagogues, and ministries for years, with onboarding, a resource library, and email and chat support.
When OurChurchCare may fit better
- You want one flat monthly price for the whole team. OurChurchCare Standard is $24 per month for up to 20 users, which is less than 20 seats on any per-user tool.
- Your care model is deacon family ministry: every family is assigned to one deacon, deacons rotate, and leadership wants a dashboard of who has and has not been contacted.
- You want automatic overdue alerts on a dashboard, not only in an email, so a family that has gone too long without contact is visible the moment someone logs in.
- You want a 30-day trial before you decide, or you are one of the churches invited into its founding cohort (a free first year on Standard, then 50 percent off).
- You track care by household rather than by individual person.
