Notebird vs Breeze ChMS
Notebird is the better fit for a care team that needs shared, searchable care notes, follow-up tasks with owners, and milestone reminders. Breeze is the pick if you need one flat-price system for your church database, giving, check-in, events, and email. Many churches use both: Breeze holds the people database and Notebird syncs with it for pastoral care.
Notebird vs Breeze ChMS at a glance
- You want to keep Breeze as your database and add pastoral care on top. Notebird syncs with Breeze so people records stay in one place.
- Care notes must be searchable, reportable, and visible to the whole care team, not just the person who wrote them.
- You need restricted notes controlled by role, with a printable care history per person.
Bottom line: Notebird goes deeper on care than Breeze: shared and searchable notes, restricted notes by role, milestones with reminders, per-person care reports, and a team feed. Breeze is a good, low-cost church management system whose Notes and Follow Ups cover only basic care tracking. Pick Notebird alongside Breeze when a care team needs its own workspace that stays in sync with the church database; pick Breeze alone if care tracking is light and database and giving needs come first.
Notebird vs Breeze ChMS: features side by side
Breeze ChMS (now Tithely Church Management) is a flat-price church management system for people records, giving, check-in, events, forms, and email, built for small and mid-size churches. Sources for every Breeze ChMS fact are listed at the end of this page.
| Feature | Notebird | Breeze ChMS |
|---|---|---|
| Care notes per person Breeze Notes sit on a profile, are auto-dated, and can be marked private. Breeze states they cannot be searched or reported on. | Yes | Partial |
| Private (restricted) notes with permission control A private Breeze note is visible only to its author. Role-based access needs a workaround with custom profile fields, and anyone with export rights can export private notes. | Yes | Partial |
| Follow-up tasks assigned to a team member with a due date Breeze Follow Ups assign a task to a user with a due date and an email notice. You must create Follow Up Options (templates) first. | Yes | Yes |
| Milestone tracking (birthdays, anniversaries, baptisms, custom) with reminders Breeze emails a weekly or monthly list of upcoming birthdays and anniversaries. Baptisms and custom milestones need custom date fields; no reminder for those is documented. | Yes | Partial |
| Care reports (printable per-person care history) Breeze exports all notes to Excel from Account Settings. No per-person care history report is documented. | Yes | Export only |
| Team activity feed Breeze History shows the profiles, tags, events, emails, and texts you touched. It does not show other users. | Yes | Own history only |
| Groups / care teams with per-team-member access Breeze Tags and Groups organize people. Roles can allow or restrict access to specific tags, so access is set per role, not per person. | Yes | Partial |
| Mobile access (phone and tablet) Breeze has iOS and Android apps. A few admin functions (editing forms or profile fields, restoring archived people) are web-only on iOS. | Mobile web app; add to home screen on iOS and Android, no store download | Yes |
| Full-text search across notes Breeze help center: "the ability to search for notes is not currently available." | Yes | No |
| Sync with a church management system | Planning Center, Breeze, Church Windows (direct); CSV import from others | Is the ChMS. Notebird is listed in the Breeze Extensions marketplace. |
| Pricing model | Per user, graduated | Flat $72/mo per church, unlimited admin users |
| Membership database (households, custom fields, directory) | People profiles only | Yes |
| Online giving and giving statements Included at no extra monthly cost; processing fees apply. | No | Yes |
| Children’s check-in and name tags | No | Yes |
| Events, calendar, and service planning Worship Tools (planning and songs) is a $29/mo add-on. | No | Yes |
| Church website Tithely Sites is sold in the $119/mo bundle, not in the base plan. | No | Via bundle |
Which one should you pick?
Why churches choose Notebird
- You want to keep Breeze as your database and add pastoral care on top. Notebird syncs with Breeze so people records stay in one place.
- Care notes must be searchable, reportable, and visible to the whole care team, not just the person who wrote them.
- You need restricted notes controlled by role, with a printable care history per person.
- You track baptisms, hospital stays, and other custom milestones with reminders, and want a daily Early Bird email of who needs attention.
- Volunteers and lay ministers should see only the people or groups assigned to them.
When Breeze ChMS may fit better
- You want one system for the church database, online giving, check-in, events, forms, and unlimited email at a flat monthly price.
- Your care tracking is light: an occasional note on a profile and a follow-up assigned to a staff member is enough.
- You have many admins or volunteers and want unlimited users for $72/mo instead of a per-user price.
- You already run Breeze and do not want staff to learn or log in to a second tool.
- You need giving reports, attendance, and member data in the same place as your notes.
