Centralize your care information

Scattered care notes are how people fall through the cracks.

Right now, pastoral care details live in email 📬, spreadsheets 📋, texts 💬, and memory 🧠. Notebird brings every conversation, follow-up, and milestone into one place your whole team can trust.

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14-day risk-free trial

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⭐️⭐️⭐️⭐️⭐️ 4.9/5 stars

When someone leaves your team, the care they carried in their head walks out the door with them.

One home for care

Every conversation, in one place

A hospital visit, a phone call, a prayer request: log it once and it lives with the person, in order, searchable. No more scrolling through months of texts to find what someone said, or wondering which spreadsheet tab has the latest.

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One team, one story

Miss the meeting without missing the information

The activity feed shows your whole team’s care as it happens. Off yesterday? Away on vacation? Open Notebird and you are caught up, so you are never the last to learn that someone was in the hospital.

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A legacy of care

Care history that stays when people go

Staff and volunteers come and go. Their care notes should not. In Notebird, every update stays with your organization, so a new team member opens a person and reads years of history instead of starting from zero. This is the foundation for building a legacy of care.

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Out of the scattered mess

What one shared place gets you

One home for everything: Notes, tasks, milestones, and files, together per person.
Find anything instantly: Search every note, person, and detail in seconds.
Private when it should be: Restrict sensitive notes to exactly the right people.
Follow-ups that happen: Tasks with owners and due dates, not sticky notes.
Dates that never slip: Birthdays, anniversaries, and custom milestones with reminders.
Reports for meetings: Print who was cared for, by whom, and what is open.

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14-day risk-free trial

No credit card required

⭐️⭐️⭐️⭐️⭐️ 4.9/5 stars

Liz Taurman
Verified Customer
Christ Episcopal Church Covington

Centralizing care: common questions

What does it mean to centralize pastoral care?

It means every care detail lives in one shared place: conversations, visits, prayer requests, follow-ups, and important dates. Instead of digging through email, spreadsheets, and group texts, anyone on your team can open one person and see the whole story.

We use spreadsheets and group texts today. Why change?

Spreadsheets are for numbers, not people, and group texts bury important needs under everything else. Teams stop updating tools that feel like work. Notebird updates take seconds, everyone sees the latest the moment it happens, and nothing gets lost in a thread.

What happens to our care history when a staff member leaves?

It stays with your organization. When care lives in one person's head or inbox, it walks out the door with them. In Notebird, years of care history remain, so the next person picks up right where the last one left off.

Can we import our people from our current system?

Yes. Notebird includes a free one-time import from any church management system or spreadsheet, and syncs directly with Planning Center, Breeze, and Church Windows.

Is sensitive information safe in one shared place?

Yes. Any update can be marked private or restricted, and permissions make sure team members and volunteers only see the people and groups assigned to them.

Will my whole team actually use it?

That is the point of the design. An update is two sentences on a phone, right after the visit. Volunteers see only their people, so nothing feels overwhelming.