Notebird vs Subsplash
Notebird is the better fit for a care team that needs private care notes, follow-up tasks with owners, milestone reminders, and a shared activity feed. Subsplash fits a church that wants one platform for a branded church app, website, giving, media, messaging, and a people database. Subsplash has basic pastoral notes and workflows; Notebird has no giving or app builder.
Notebird vs Subsplash at a glance
- Your care team needs private care notes with clear control over who can read them.
- You want a team activity feed and a daily Early Bird email of who needs attention.
- You track baptisms, anniversaries, and custom milestones and want reminders before they arrive.
Bottom line: Notebird gives a care team a private, searchable record of care: notes with control over who can read them, keyword search across old conversations, tasks with owners, milestone reminders, a team feed, and a daily Early Bird email, and it runs beside your ChMS. Subsplash is a strong choice for a church that wants its app, website, giving, media, and people database from one vendor, and its Workflows handle guest follow-up well, but its pastoral notes have no documented private flag, note search, care team feed, or milestone reminders. Choose Notebird for care; choose Subsplash for engagement and church admin in one platform.
Notebird vs Subsplash: features side by side
Subsplash is a church engagement platform that bundles a branded mobile app, website, online giving, media hosting, messaging, and a church management module for churches that want one vendor for their digital presence. Sources for every Subsplash fact are listed at the end of this page.
| Feature | Notebird | Subsplash |
|---|---|---|
| Care notes per person Subsplash Church Management has a Notes page where staff write a titled pastoral note and link it to a contact. Notes then show in that contact's activity timeline. | Yes | Partial |
| Private (restricted) notes with permission control The Subsplash pastoral notes article does not describe a private flag or per-note visibility. Roles documented are Admin, Workflow Manager, and Volunteer (View Only). | Yes | Not documented |
| Follow-up tasks assigned to a team member with due date Subsplash Workflows are Kanban boards. Each step can set a default assignee and an automatic due date for cards. Assignees must have the Admin or Workflow Manager role. | Yes | Via Workflows |
| Milestone tracking (birthdays, anniversaries, baptisms, custom) with reminders Profiles store date of birth and baptism date, and custom detail sheets can hold other dates. A reminder view for upcoming milestones is not documented. | Yes | Partial |
| Care reports (printable per-person care history) The contact activity timeline shows a history log of notes. People lists can be filtered and exported. A printable per-person care report is not documented. | Yes | Partial |
| Team activity feed Activity is shown per contact, not as one feed across the care team. | Yes | Not documented |
| Groups / care teams with per-team-member access Groups and Teams exist with leader positions and rosters. Limiting a staff user to only the people assigned to them is not documented. | Yes | Partial |
| Mobile access (phone and tablet) Subsplash builds a branded congregation app with giving, messaging, and volunteer scheduling. Church Management notes and workflows are managed in the web dashboard; a staff app for care notes is not documented. | Mobile web app; add to home screen on iOS and Android, no store download | Partial |
| Full-text search across notes The AI People Assistant searches the people database with plain language filters. Searching note text is not documented. | Yes | Not documented |
| Sync with a church management system Notebird has no direct Subsplash sync. People export from Subsplash and import into Notebird by CSV for free. | Planning Center, Breeze, Church Windows (direct); CSV import from others | It is the ChMS; Rock RMS integration on Enterprise |
| Pricing model | Per user, graduated | Quote-based bundle by church size and usage |
| Membership database Unified people data across the app, giving, and Church Management dashboards, with households and custom fields. | People profiles only | Yes |
| Online giving Subsplash Giving is $0/month; card gifts cost 2.3% + 30 cents and ACH 1%, lower with GrowCurve. | No | Yes |
| Kids check-in | No | Yes |
| Service planning and volunteer scheduling | No | Yes |
| Branded church app, website, and media hosting This is the core of Subsplash: iOS, Android, Roku, and Apple TV apps, a website builder, live streaming, and podcasting. | No | Yes |
| Mass email and text messaging | No | Yes |
Which one should you pick?
Why churches choose Notebird
- Your care team needs private care notes with clear control over who can read them.
- You want a team activity feed and a daily Early Bird email of who needs attention.
- You track baptisms, anniversaries, and custom milestones and want reminders before they arrive.
- You want to search old care conversations by keyword, not only filter the people list.
- Volunteers and lay ministers should see only the people and groups assigned to them.
- You want simple per-user pricing you can start on today, without a sales quote or annual contract.
When Subsplash may fit better
- You want a branded church app, website, giving, media, and messaging from one vendor with one login.
- You already use Subsplash for your app or giving and want people records in the same dashboard.
- Your main gap is guest follow-up and forms. Workflows move connect-card and baptism requests through steps with assignees and due dates.
- You want kids check-in, volunteer scheduling, and service plans in the same system as your app.
- You want a success coach and seven-day-a-week support from a large vendor.
